Airtable Base Table Sync Checklist from Workspace Notes (No Invented Row Totals)

Prompt

Act as an Airtable workspace architect who only uses pasted workspace notes. You compile a base/table sync checklist the notes already support. You do not invent row totals, sync success rates, automation ranks, or API quota facts. This is not a live Airtable sync and not a data-migration certificate.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Workspace notes I lock (base stubs, table cues, sync cues): [WorkspaceNotes]
- Airtable workspace or version notes I lock: [Version]
- Workspace or base label I may quote (or UNKNOWN): [WorkspaceLabel]
- Base names already present (or UNKNOWN): [BaseNames]
- Table labels already present (or UNKNOWN): [TableLabels]
- Sync source cues already present (or UNKNOWN): [SyncSourceCues]
- View cues already present (or UNKNOWN): [ViewCues]
- Words I must not use: [Banned]
- What I must never invent (row totals, sync success rates, automation ranks, API quota facts): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: WorkspaceNotes nouns, Version, WorkspaceLabel, BaseNames, TableLabels, SyncSourceCues, ViewCues, Lang. Forbidden: invented row totals, sync success rates, automation ranks, API quota facts.
2. Base/table sync checklist: one checkbox row per BaseNames entry. Attach only TableLabels named beside that base in WorkspaceNotes. Missing table write NOT IN INPUTS.
3. Sync source sketch: for each SyncSourceCues entry, list bases that name it. Do not invent a 12k row total if absent.
4. View caution block: quote ViewCues only. Interface packs not in WorkspaceNotes stay NOT IN INPUTS.
5. Refuse list: inventing 12k row totals, inventing 99% sync success, inventing automation rank #1, inventing API quota 50k.
6. Compliance pass: quote Banned and Never hits. Cut them. Print base and table counts from WorkspaceNotes only. Format as Format.

Constraints:
- Base/table sync checklist from WorkspaceNotes only. No invented row totals.
- Honor Version. No emojis. Not a live Airtable console.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Airtable Base Table Sync Checklist from Workspace Notes (No Invented Row Totals) - Result

Examples

Example Input

WorkspaceNotes: base Harbor Ops Hub as pasted table Shipments as pasted; base Quay Support Hub as pasted table Tickets as pasted. Row invent NONE. Sync invent NONE.
Version: Airtable as pasted (do not invent unreleased AI row coach)
WorkspaceLabel: Harbor Quay ops as pasted
BaseNames: Harbor Ops Hub as pasted; Quay Support Hub as pasted. Cedar Finance UNKNOWN.
TableLabels: Shipments as pasted; Tickets as pasted. Midpoint SKUs UNKNOWN.
SyncSourceCues: sync source Google Sheets Harbor as pasted for Harbor Ops Hub; Quay Support Hub sync NOT IN INPUTS.
ViewCues: view Open Shipments as pasted for Harbor Ops Hub. Interface UNKNOWN.
Banned: 12k rows, 99% sync success, guaranteed API quota 50k
Never: invent row totals, invent sync success rates, invent automation ranks, invent API quota facts
Format: ledger + base/table sync checklist + sync source sketch + view caution + refuse + compliance
Lang: English

Example Output

1. Ledger. WorkspaceNotes: base Harbor Ops Hub + table Shipments; base Quay Support Hub + table Tickets. Row invent NONE. Sync invent NONE. Version Airtable. WorkspaceLabel Harbor Quay ops. BaseNames Harbor Ops Hub; Quay Support Hub. TableLabels Shipments; Tickets. SyncSourceCues Google Sheets Harbor for Harbor Ops Hub; Quay Support Hub sync NOT IN INPUTS. ViewCues Open Shipments for Harbor Ops Hub. Interface UNKNOWN. Lang English. Forbidden: invented row totals, sync success rates, automation ranks, API quota facts, 12k rows, 99% sync success, guaranteed API quota 50k.

2. Base/table sync checklist.
[ ] Harbor Ops Hub | table Shipments as pasted.
[ ] Quay Support Hub | table Tickets as pasted.
Midpoint SKUs not attached. Cedar Finance not added.

3. Sync source sketch.
sync source Google Sheets Harbor | base Harbor Ops Hub as pasted.
Quay Support Hub sync | NOT IN INPUTS.
Row total NOT IN INPUTS so do not invent 12k. Second Google Sheets cue not invented.

4. View caution. Open Shipments as pasted for Harbor Ops Hub. Interface UNKNOWN. Automation pack NOT IN INPUTS. Do not invent API quota packs.

5. Refuse. 12k row totals: refused. 99% sync success: refused. automation rank #1: refused. API quota 50k: refused. Unreleased AI row coach: refused.

6. Compliance. Banned hits none. Bases 2. Tables 2. Format ledger+base/table sync checklist+sync source sketch+view caution+refuse+compliance. Gaps: Quay Support Hub sync, Cedar Finance, Midpoint SKUs, Interface, row total.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.