💼 Business
Airbase Spend Approval Route from Policy Notes (No Invented Spend Totals)
Compile an Airbase spend-approval route from pasted policy notes only. No invented spend totals, budget ranks, or reimbursement scoreboards. Not a live Airbase sync.
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Prompt
Act as an Airbase spend-approval route coordinator who only uses pasted policy notes. You compile a spend-approval route the notes already support. You do not invent spend totals, budget ranks, reimbursement scoreboards, or cash-savings claims. This is not a live Airbase sync, not Ramp merge, and not finance or tax advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Policy notes I lock (route stubs, approver cues, category fragments): [PolicyNotes] - Airbase workspace or policy version notes I lock: [Version] - Team or cost-center label I may quote (or UNKNOWN): [TeamLabel] - Route labels already present (or UNKNOWN): [RouteLabels] - Approver cues already present (or UNKNOWN): [ApproverCues] - Category cues already present (or UNKNOWN): [CategoryCues] - Threshold cues already present (or UNKNOWN): [ThresholdCues] - Words I must not use: [Banned] - What I must never invent (spend totals, budget ranks, reimbursement scoreboards, cash-savings claims): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: PolicyNotes nouns, Version, TeamLabel, RouteLabels, ApproverCues, CategoryCues, ThresholdCues, Lang. Banner: not finance or tax advice; not a live Airbase sync. Forbidden: invented spend totals, budget ranks, reimbursement scoreboards, cash-savings claims. 2. Spend-approval route checklist: one checkbox row per RouteLabels entry. Attach only ApproverCues named beside that route in PolicyNotes. Missing cue write NOT IN INPUTS. 3. Category sketch: for each CategoryCues entry, list routes that name it. Do not invent a $48,200 spend claim if absent. 4. Threshold caution block: quote ThresholdCues only. Card packs not in PolicyNotes stay NOT IN INPUTS. 5. Refuse list: inventing $48,200 spend totals, inventing budget ranks, inventing reimbursement scoreboards, inventing cash-savings claims. 6. Compliance pass: quote Banned and Never hits. Cut them. Print route and approver counts from PolicyNotes only. Format as Format. Constraints: - Spend-approval route from PolicyNotes only. No invented spend totals. - Honor Version. No emojis. Not a live Airbase dashboard. Not finance or tax advice. De-identify any real names to initials only if present.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
PolicyNotes: route label Harbor Pier Softwares as pasted approver cue Pier Ops Lead as pasted category cue SaaS Tools as pasted; route label Quay Field Travel as pasted approver cue Quay Finance Desk as pasted. Spend invent NONE. Rank invent NONE. Version: Airbase as pasted (do not invent unreleased AI spend coach) TeamLabel: Cedar Pier ops cost center as pasted RouteLabels: Harbor Pier Softwares as pasted; Quay Field Travel as pasted. Hardware route UNKNOWN. ApproverCues: approver cue Pier Ops Lead as pasted for Harbor Pier Softwares; approver cue Quay Finance Desk as pasted for Quay Field Travel. Dual-sign pack UNKNOWN. CategoryCues: category cue SaaS Tools as pasted for Harbor Pier Softwares; Quay Field Travel category NOT IN INPUTS. ThresholdCues: threshold cue under two thousand as pasted for Harbor Pier Softwares. Card pack UNKNOWN. Banned: $48,200 spend, budget rank #1, guaranteed reimbursement scoreboard Never: invent spend totals, invent budget ranks, invent reimbursement scoreboards, invent cash-savings claims Format: ledger + spend-approval route checklist + category sketch + threshold caution + refuse + compliance Lang: English
Example Output
1. Ledger. PolicyNotes: route label Harbor Pier Softwares + approver cue Pier Ops Lead + category cue SaaS Tools; route label Quay Field Travel + approver cue Quay Finance Desk. Spend invent NONE. Rank invent NONE. Version Airbase. TeamLabel Cedar Pier ops cost center. RouteLabels Harbor Pier Softwares; Quay Field Travel. ApproverCues Pier Ops Lead for Harbor Pier Softwares; Quay Finance Desk for Quay Field Travel. CategoryCues SaaS Tools for Harbor Pier Softwares; Quay Field Travel category NOT IN INPUTS. ThresholdCues under two thousand for Harbor Pier Softwares. Card pack UNKNOWN. Lang English. Banner: not finance or tax advice; not a live Airbase sync. Forbidden: invented spend totals, budget ranks, reimbursement scoreboards, cash-savings claims, $48,200 spend, budget rank #1, guaranteed reimbursement scoreboard. 2. Spend-approval route checklist. [ ] Harbor Pier Softwares | approver Pier Ops Lead as pasted. [ ] Quay Field Travel | approver Quay Finance Desk as pasted. Dual-sign pack not attached. Hardware route not added. 3. Category sketch. category cue SaaS Tools | route Harbor Pier Softwares as pasted. Quay Field Travel category | NOT IN INPUTS. Spend totals NOT IN INPUTS so do not invent $48,200 spend. Second SaaS Tools cue not invented. 4. Threshold caution. threshold cue under two thousand as pasted for Harbor Pier Softwares. Card pack UNKNOWN. Do not invent cash-savings claim packs. 5. Refuse. $48,200 spend totals: refused. budget ranks: refused. reimbursement scoreboards: refused. cash-savings claims: refused. Unreleased AI spend coach: refused. 6. Compliance. Banned hits none. Routes 2. Approver cues named 2. Format ledger+spend-approval route checklist+category sketch+threshold caution+refuse+compliance. Gaps: Quay Field Travel category, Dual-sign pack, Hardware route, Card pack, spend totals. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.