How to Use: Sunsama Weekly Shutdown Checklist from Planner Notes (No Invented Completion Rates)
How to use the Sunsama Weekly Shutdown Checklist from Planner Notes (No Invented Completion Rates) PromptDig prompt without inventing metrics.
You pasted messy Sunsama planner notes and need a clean deliverable without invented numbers. This PromptDig prompt turns only what you already listed into a structured weekly-shutdown checklist for weekly shutdown handoffs.
What this prompt does
It locks your planner notes, version, labels, and domain fields, then builds a ledger plus a table that refuses fake metrics. Missing cells stay NOT IN INPUTS instead of guessing.
Use it when you already have real stubs from Sunsama and want a teachable weekly-shutdown checklist for this job, not a generic template swap from another vendor. The Generate steps name Sunsama nouns on purpose so a title swap into another category would fail the swap-title test.
The deliverable is aimed at Sunsama weekly-shutdown checklists. Reviewers should see your locked nouns echoed in the table rows, not marketing fluff. Cap style limits stay soft unless you add them later in Extra.
How to fill the brackets
- Paste your planner notes with concrete nouns only. Prefer two labeled rows so the example shape stays visible after you swap names.
- Lock Version to what you actually run. If you do not know the version, write unknown rather than guessing a marketing release name.
- Fill labels you may quote only when you already have names you are allowed to use.
- Complete the domain fields that match this job. Leave blanks as UNKNOWN instead of inventing completion rates, focus ranks, throughput scoreboards.
- Set Banned and Never to the phrases you refuse. Keep Format and Lang explicit.
Keep Harbor Quay sample nouns out of your production paste. Those labels exist only so the example_input shows two concrete rows. Replace them with your real labels before you run the prompt.
Who it is for
Operators who inherit messy Sunsama planner notes. It is also useful when a teammate hands you a partial export and you need a weekly-shutdown checklist that stays honest about gaps.
How to run it
- Open Sunsama Weekly Shutdown Checklist from Planner Notes (No Invented Completion Rates) on PromptDig.
- Copy the prompt into ChatGPT, Claude, or Gemini.
- Replace every bracket with your locked planner notes. Do not leave sample Harbor nouns in place if they are not yours.
- Run once, then fix only the gaps list. Do not ask the model to invent missing metrics.
- Paste the weekly-shutdown checklist into your handoff doc and keep NOT IN INPUTS visible for reviewers.
What good output looks like
A strong run starts with an honesty ledger that quotes your locked nouns and Version. The tables attach only names that appeared beside each other in Inputs. Refuse lines explicitly reject fake completion rates, focus ranks, throughput scoreboards.
Weak output invents metrics, adds vendor features not in Version, or swaps in another tool's nouns. If you see that, tighten Banned and Never, then rerun.
Common mistakes
- Inventing completion rates, focus ranks, or throughput scoreboards the notes never stated.
- Treating UNKNOWN as a cue to guess defaults.
- Dropping the gaps list so reviewers cannot see what is still owed.
- Softening Never so the model pads with industry averages.
- Copying a Todoist or Morgen template and hoping the nouns still fit.
When not to use it
Skip this prompt if you have no Sunsama planner notes at all. It will not invent a starter inventory for you. Skip it if you need live dashboard sync or API pulls; this is a checklist compiler from pasted text only.
Soft next steps
After you lock a clean weekly-shutdown checklist, browse related PromptDig prompts for nearby jobs, or share your own improved version with the community.
Sunsama Weekly Shutdown Checklist from Planner Notes (No Invented Completion Rates)