How to Use: Expensify Spend Approval Route from Policy Notes (No Invented Spend Totals)

You pasted messy Expensify policy notes and need a clean deliverable without invented numbers. This PromptDig prompt turns only what you already listed into a structured spend-approval route for spend approval handoffs.

What this prompt does

It locks your policy notes, version, labels, and domain fields, then builds a ledger plus a table that refuses fake metrics. Missing cells stay NOT IN INPUTS instead of guessing.

Use it when you already have real stubs from Expensify and want a teachable spend-approval route for this job, not a generic template swap from another vendor. The Generate steps name Expensify nouns on purpose so a title swap into another category would fail the swap-title test.

The deliverable is aimed at Expensify spend-approval routes. Reviewers should see your locked nouns echoed in the table rows, not marketing fluff. Cap style limits stay soft unless you add them later in Extra.

How to fill the brackets

1. Paste your policy notes with concrete nouns only. Prefer two labeled rows so the example shape stays visible after you swap names.
2. Lock Version to what you actually run. If you do not know the version, write unknown rather than guessing a marketing release name.
3. Fill labels you may quote only when you already have names you are allowed to use.
4. Complete the domain fields that match this job. Leave blanks as UNKNOWN instead of inventing spend totals, budget ranks, reimbursement scoreboards.
5. Set Banned and Never to the phrases you refuse. Keep Format and Lang explicit.

Keep Harbor Quay sample nouns out of your production paste. Those labels exist only so the example_input shows two concrete rows. Replace them with your real labels before you run the prompt.

Who it is for

Ops leads who inherit messy Expensify policy notes. It is also useful when a teammate hands you a partial export and you need a spend-approval route that stays honest about gaps.

How to run it

1. Open Expensify Spend Approval Route from Policy Notes (No Invented Spend Totals) on PromptDig.
2. Copy the prompt into ChatGPT, Claude, or Gemini.
3. Replace every bracket with your locked policy notes. Do not leave sample Harbor nouns in place if they are not yours.
4. Run once, then fix only the gaps list. Do not ask the model to invent missing metrics.
5. Paste the spend-approval route into your handoff doc and keep NOT IN INPUTS visible for reviewers.

What good output looks like

A strong run starts with an honesty ledger that quotes your locked nouns and Version. The tables attach only names that appeared beside each other in Inputs. Refuse lines explicitly reject fake spend totals, budget ranks, reimbursement scoreboards.

Weak output invents metrics, adds vendor features not in Version, or swaps in another tool's nouns. If you see that, tighten Banned and Never, then rerun.

Common mistakes

• Inventing spend totals, budget ranks, or reimbursement scoreboards the notes never stated.
• Treating UNKNOWN as a cue to guess defaults.
• Dropping the gaps list so reviewers cannot see what is still owed.
• Softening Never so the model pads with industry averages.
• Copying a Brex or Ramp template and hoping the nouns still fit.

When not to use it

Skip this prompt if you have no Expensify policy notes at all. It will not invent a starter inventory for you. Skip it if you need live dashboard sync or API pulls; this is a checklist compiler from pasted text only.

Soft next steps

After you lock a clean spend-approval route, browse related PromptDig prompts for nearby jobs, or share your own improved version with the community.

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Expensify Spend Approval Route from Policy Notes (No Invented Spend Totals)