How to Draft an ADA Accommodation Request from a Job-Duty List
Accommodation letters invent diagnoses. Duties and the requested change only. Not legal advice.
The matching generator is the ADA Reasonable Accommodation Request from a Job-Duty List (Not Legal Advice, No PII) (Ada Reasonable Accommodation Request From A Job Duty List Not Legal Advice No Pii) prompt. Browse related cards in the PromptDig library (Browse more prompts). When a filled run survives, share the version you actually use (Share a prompt).
Print the not-legal-advice banner
Draft an employee-side reasonable accommodation request letter from a job-duty list and requested change. Banner: not legal advice. Strip PII. Not a 504 plan, not an IEP, not a medical SOAP. Start by filling Inputs, not by asking the model to remember last week's run. If a field is blank, write NONE or NOT IN INPUTS and leave it blank through Generate. The card is built so the model cannot honestly invent a number, owner, URL, or command that you did not paste.
Paste these fields before you hit run:
Job-duty list (essential duties as pasted): [Duties]
Requested change (accommodation ask): [Ask]
Employer / role labels I allow (de-identified OK): [Labels]
Medical details policy (NONE / high-level only): [Med]
Words I must not use: [Banned]
What I must never invent: [Never]
Output format: [Format]
Language: [Lang]
Banner I require: [Banner]
PII scrub list (names/phones/SSN): [PII]
That inventory is the honesty ledger. Anything that does not appear there is forbidden in the draft. If you catch yourself adding a nice-to-have after the run, you are no longer using the card. You are ghostwriting. Put the extra fact in Inputs and run again.
De-identify names and IDs
Generate is numbered on purpose. Do not skip a step because the first paragraph looked done. The early steps exist to stop later prose from smuggling claims.
Walk the Generate list in order:
- Honesty ledger: Duties, Ask, Labels, Med, Banner, Lang. Forbidden: legal advice, invent diagnoses, keep PII.
- Banner (not legal advice) + de-identify pass; mark REDACTED for any PII hits.
- Letter greeting using Labels only; if names in PII scrub, use REDACTED.
- Duties restated from Duties only.
- Accommodation ask from Ask only; no invented equipment brands.
- Med: if NONE write MEDICAL DETAILS NONE; never invent ICD codes.
- Refuse: 504/IEP drafts, medical SOAP, inventing case law cites, inventing HR policy numbers.
- Compliance pass: Banned and Never. Format as Format. Gaps list of five.
If a step asks for a version lock, quote the version from Inputs in the output. If a step asks for a refuse list, keep the refuse list in the published artifact, not in a sidebar you delete. Reviewers should see what the model was not allowed to do.
Map duties to the requested change
Most failures are the same shape: a missing field gets a confident fill. A conversion rate appears. A Gradle task appears. A flash point appears. A caption appears on a job that asked for slide text only. Your review is to search the draft for numbers, names, and commands, then grep Inputs. No match means cut.
Honor the constraints as hard stops, not vibes:
- ADA accommodation request from Duties+Ask. Not legal advice. No PII.
- Never invent diagnoses, case law, or HR policy IDs.
- Not a 504, IEP, or SOAP.
- No emojis.
When the card says not legal advice, not certification, not an exam dump, or not a caption engine, that sentence belongs at the top of the output. Deleting it to look more finished is how you inherit risk.
Refuse medical diagnoses not in Inputs
Finish with the compliance pass the prompt already asks for. Quote the banned-word hits. Cut them. Print character counts when the job has a cap. Print word counts when the job has a budget. List gaps as gaps. Five missing facts are more useful than one smooth paragraph.
Tags on the card (ada accommodation request, job duty accommodation letter, not legal advice no pii) are a reminder of the job shape, not an invitation to wander into a neighboring cluster. If you need a different surface, open a different PromptDig card rather than stretching this one.
Fill the card, then run
Replace every bracket. Run on ChatGPT, Claude, or Gemini. Read the ledger first, then the artifact. If the model invents a commit, KPI, DOI, PEL, bid, or logo, discard the run. Tighten Inputs. Run again. Share the filled card that survived, not the first draft that sounded done.